KohaCon22 Proposals

From Koha Wiki
Jump to navigation Jump to search

Proposals period

As of 2020, conference must be either hybrid with an in-person conference streamed online, or entirely online.

For hybrid conferences, the rules for continent rotation apply. Therefore, for 2022, the following continents are eligible:

  1. Africa
  2. Americas (north, central and south)
  3. Europe

A full online conference will not make its continent ineligible for hosting an in-person or hybrid conference the following years.

Bidding has been extended to 28 February, 2022 23:59 UTC (date and time in your time zone)

See Processes for KohaCon for rules previously established for proposal eligibility, voting, etc.

Voting

Decision

Proposals Summary

Hosting organization

  1. Organization name:
  2. Contacts:
  3. Website:
  4. Email:
  5. Venue::
  6. Proposal Website:

Format

Hybrid in-person / online or online only


Proposed dates for the conference

Local information

Destinations

koha-US Proposal

Special note

koha-US had already begun its process for selecting a conference location for our 2022 conference when we were asked to consider submitting a bid to host or co-host or otherwise incorporate KohaCon22 into our annual conference. Between February 16 and February 28, 2022, koha-US members will be voting between having a hybrid conference in Lawrence, Kansas, (September 20-23) or a fully online conference (September 13-16). Per the koha-US bylaws, members will be voting on these two proposals via Survey Monkey between February 16 and February 28 - anyone in the world can join and vote (http://koha-us.org/join/). We will have a final location picked by February 28 and announced by March 1.

Whichever conference is chosen, koha-US would be happy to incorporate the KohaCon22 into our conference - whether it be in Lawrence, Kansas, or Online only.

If koha-US members vote for Online only, we would be happy to work together with Kohala or any other users groups to facilitate a cross-timezone event.

Every koha-US conference since 2017 has had an online component and many presentations from past conferences are available on our YouTube page at:

We feel that, if the Koha community wants us to incorporate KohaCon22 into our annual conference, we can accommodate that request whether it be a hybrid conference in Lawrence, Kansas, or a fully online conference.

Hosting organization

  1. Organization name: koha-US
  2. Contacts: Barbara Johnson, etc. (koha-US board members)
  3. Website: koha-us.org
  4. Email: conferences@koha-us.org
  5. Venue: To be determined by a vote of koha-US members (voting from February 16-28 - announcement of results by March 1)
  6. Proposal Website: TBA after the koha-US voting is finished


Format

To be determined by a vote of the koha-US members - the vote will take place between February 16 and February 28 with a planned announcement of results by March 1


Proposed dates for the conference

September 13-16 (online only)

September 20-23 (Lawrence, KS // hybrid conference)

(koha-US recognizes that the dates for Lawrence are closer to the Rosh Hashanah dates for 2022 than preferable, but those dates were worked out before we were asked to consider incorporating KohaCon22 into the conference)

Information for a fully online conference

If koha-US members vote for a fully online conference, koha-US will work with the rest of the Koha community in ironing out the details for a fully online cross-timezone conference. Mostly we've found that this will require at least 4 people working on Zoom in 3-4 hour shifts to manage the Zoom room, coordinate the speakers, and manage the chat on YouTube Live.


Local information for Lawrence, Kansas

Location information (for Lawrence, KS, if the koha-US conference will be held there):


Host: Northeast Kansas Library System (conference will be at Lawrence Public Library Map)


Nearby airports: Lawrence is ~1 hour from Kansas City International Airport in Kansas City, Missouri

Major Airlines at Kansas City International:

  • Air Canada
  • Alaska Airlines
  • American Airlines
  • Delta Airlines
  • Frontier Airlines
  • Southwest Airlines
  • Spirit Airlines
  • United Airlines


Transportation options from airport to lodging: Rental car; taxi; Uber; Lyft; Super Shuttle Express; and NEKLS volunteers may be available to transport people from the Kansas City Airport to Lawrence.  No hotels currently operate shuttles between Kansas City International and Lawrence.


Available lodging:

-- NEKLS will work with the Lawrence Visitors Bureau to arrange blocks of rooms at either the Eldridge, TownePlace, or SpringHill

-- KU Football is playing Duke on September 24, so we will endeavor to work out blocks of rooms as quickly as possible if selected for the conference so that the conference rooms will be less likely to interfere with college football hotel reservations.

  • Eldridge Hotel (historic hotel 1 block from the library) $$$
  • TownePlace Suites by Marriott Lawrence (3-4 blocks from the library) $$
  • SpringHill Suites by Marriott Lawrence (3-4 blocks from the library) $$
  • DoubleTree by Hilton (1 mile from the library) $
  • The Oread Hotel (1 mile from the library) $$$
  • Comfort Inn & Suites (1 mile from the library) $
  • Days Inn by Wyndham KU Lawrence (1 mile from the library) $
  • Country Inn & Suites by Radisson (2 miles from the library) $$


Local restaurants:  Lawrence Public Library is 1 block west of Massachusetts Avenue in Lawrence. There are many restaurants near the library. Restaurants within 2 blocks of the library include:

  • Depmsey's Burger and Pub
  • Black Stag Brewery and Pub
  • Globe Indian Food
  • Free State Brewing Company
  • Rudy's Pizzeria
  • Argana Cafe
  • The JayHawker
  • RPG
  • 715 Restaurant
  • Mass Street Fish House
  • Ladybird Diner
  • Mexquisito
  • La Prrilla
  • Wa Restaurant
  • Merchants Pub and Plate
  • Jeffersons
  • Noodles and Company
  • Terrebone Po' Boys
  • Ta Co. Lawrence
  • The Burger Stand at The Casbah
  • Zen Zero
  • Papa Keno's Pizzeria
  • Limestone Pizza
  • Pickleman's Gourmet Cafe
  • Global Cafe
  • Wheatfields Bakery Cafe
  • Cielito Lindo


Attractions/local libraries:

  • Lawrence Public Library
  • KU Libraries including the Spencer Research Library (Open M-F 9-5)
  • Quayle Bible Collection at Baker University
  • We are near Emporia University which has a robust MLS program


COVID considerations: In Kansas the power to institute a mask mandate is delegated to local county and city health departments. The Lawrence/Douglas Joint County Health Department currently has a mask mandate in place, but we don't know what will happen in September.  It is likely that if there is another COVID surge, there will be an indoor mask mandate for public areas in September.


Weather/Environment: Tornado season should be over by September. September in Kansas is usually warm and mild without being super-hot and humid like it can be in August. It is unusual to have smoke from forest fires in Kansas, particularly in September.


Destinations

Lawrence, Kansas

Lawrence, Kansas, is the home of the University of Kansas. The Lawrence visitors bureau can be found at https://www.explorelawrence.com/plan-your-visit/visitors-center/

Destinations in the Lawrence area include:


Kansas City, Missouri

Lawrence is about a 45 minute drive from Kansas City, Missouri. The Kansas City Visitors bureau can be found at https://www.visitkc.com/

Destinations in the Kansas City area include:

The Kansas City Royals are scheduled to play the Minnesota Twins and the Seattle Mariners at home during this week if anyone is interested in going to a baseball game.


Destinations that are further away include:

Retrieved from "https://wiki.koha-community.org/w/index.php?title=KohaCon22_Proposals&oldid=30141"